Automate documentation. Improve care. Stay inspection-ready.
PhoxDocs automates documentation to improve patient care, ensure regulatory compliance, and generate additional revenue with compliant forms and minimal entry. Complete services such as MedsChecks, minor ailment assessments, frequent dispensing authorizations, and COVID-19 rapid antigen testing documentation in just a few clicks.
Faster documentation.
Zero anxiety.
Cut paperwork, protect your revenue, and stay inspection-ready—all from a system built for the way pharmacists actually work.
Faster Documentation
Complete clinical documentation in minutes with minimal data entry—drop-downs and checkboxes do the heavy lifting.
Clawback Protection
Consistent, complete forms reduce clawback risk and inspection anxiety so you can focus on patient care.
More Billable Capacity
Reclaim hours lost to paperwork and increase your billable service capacity every single week.
Centralized Records
Every document is tied to the patient journey—organized, chronological, and always accessible.
Extends Your
Dispensing Software
PhoxDocs makes documentation fast and easy with drop-downs and checkboxes—so pharmacists can focus on care without worries about clawbacks or inspections.
- MedsChecks
- Pharmaceutical service documentation
- Required practice documentation
- Frequent Dispensing Assessment
- Secure storage of completed documents
- PHIPA / PIPEDA aligned
It's that easy!
From service selection to saved documentation in four simple steps.
Select Service
Choose MedsCheck, Minor Ailment, and more.
Confirm Patient Details
Verify info pulled automatically from your system.
Complete Guided Fields
Checkboxes and dropdowns—no paragraphs required.
Generate & Save
Documentation saved to patient profile instantly.
Documentation for every
clinical
service
MedsCheck Documentation
Minor Ailments Assessments
Covid-19 Rapid Antigen Test Documentation
Frequent Dispensing Authorizations
Refrigerator Temperature Logging
Other Daily Tasks & Records
Automated
Patient Journey
PhoxDocs automatically documents each patient's health journey as care is provided. Each document is saved to the patient profile and can be downloaded any time.
PhoxDocs also provides analytics and information regarding patient conditions to support pharmacists in optimizing outcomes and improving clinical efficiencies.
Minor Ailments
Manager
Streamline the process for all 13 approved conditions, quickly identify red flags, and automatically generate required documentation—reducing paperwork and enabling faster, more efficient care.
- ✓ Includes Ontario Minor Ailments set
- ✓ Intuitive system for guided assessment
- ✓ Smart algorithms to flag contraindications
- ✓ Documentation completed automatically
- ✓ Automatically saved to patient profile
Audit-ready by design
Built with pharmacy compliance at the core—so you're always prepared when the inspector arrives.
Inspection Readiness
Structured documentation ensures every form is complete, consistent, and ready for audit at any time.
Secure Storage
Chronological document storage in the PHOX patient profile with full dashboard access and download capability.
Privacy Forward
PHIPA and PIPEDA aligned architecture ensures patient data is handled with the highest privacy standards.
Turn every clinical service into
complete documentation—automatically.
Join pharmacies across Ontario who have streamlined their clinical documentation with PhoxDocs.
PHOX Products
Smart Pharmacy Scheduling
Manage scheduling, services, and patient bookings with automated reminders and calendar integration. Simplify your pharmacy's appointment workflow.
End-to-End Prescription Fulfillment
Run billing, clinical verification, packaging, product verification, staging and delivery as one pipeline, with live tracking through Descartes so an order always has a stage and an owner.
Billing Risk Detection
Identifies prescriptions at high risk of clawbacks due to incorrect or inappropriate billing conditions. Protect your revenue with proactive auditing.
AI-Powered Assistant
Streamline tasks, answer medical questions, and simplify documentation with an intelligent AI assistant built for pharmacy workflows.
Live Analytics & Dashboards
Delivers live, actionable analytics and dashboards that surface opportunities to improve care and generate additional revenue.
Compliance Task Tracking
Track fridge temperatures, cleaning schedules, and equipment calibration to ensure ongoing compliance and operational efficiency.
Automated Documentation
Automates compliant pharmacy documentation with minimal data entry. Streamline your paperwork and focus on patient care.
Centralized Knowledge Base
Access up-to-date pharmacy SOPs and staff training resources in one centralized knowledge base. Keep your team informed and compliant.
Narcotic Reconciliation
Streamlines narcotic reconciliation with automated, camera-assisted pill counting and predictive inventory management for accuracy and compliance.
Intelligent Fax Management
Transform fax management into a streamlined digital workflow — automatically categorizing, extracting, and organizing incoming documents so your team works faster.
Platform for Pharmacy Networks
Brings the PHOX ecosystem together into a centralized platform designed for pharmacy groups, banners, and chains. One view across your entire network.
Automated Clinical Documentation
Converts spoken conversations into structured clinical notes — saving time, improving accuracy, and letting your team focus on patient care.
Smart Ordering & Commercial Terms
Optimize ordering by analyzing usage patterns, tracking commercial agreements, and automatically generating orders — maximizing your purchasing value.
Pharmacy Payment Automation
Connect payment processing directly to your pharmacy workflow — automated invoicing, secure payment links, and real-time payment tracking.
Smart Shipping for Pharmacies
Compare carrier rates and generate shipments directly from your dispensing workflow — saving time, reducing costs, and ensuring medications reach patients efficiently.
Retail Growth for Pharmacies
Grow front-of-store revenue with trending retail products, curated beauty brands, Pokémon TCG, and in-store marketing materials — plus a rewards program built to keep customers coming back.